Optimum Director Salary and Dividends 2021/22 – Limited Company Directors

When you are working through your own limited company one of the key items on your tax planning should be ensuring that you are paying yourself the optimum level of salary and dividends.

The advice in this article is geared towards limited company freelancers, contractors and micro businesses with one or two directors / shareholders – at JF Financial these are the kind of clients we typically work with.

First, let’s go back to basics to understand the differences between a shareholder and a director.

The shareholders of a company are those who actually own the company through their holding of shares. The shareholders appoint directors to run the company on their behalf day to day.

When it comes to salary and dividends, a salary may be paid to directors for performing their duties as an officer of the company, and a dividend may be paid to shareholders for their share of post-tax distributed profits.

This article covers the most tax efficient structure of salary and dividends for the 2021/22 tax year (6th April 2021 to 5th April 2022) – if you would like to read our equivalent article for the 2020/21 tax year click here.

As always, we would advise that you discuss your specific circumstances with a professional before taking any action.

Here are some key assumptions we have made in this article:

  • You are a UK resident tax payer with a standard personal allowance
  • Your only source of income is your salary and dividends from your limited company
  • There are other potential tax affecting issues that we have not covered in this article, including student loan repayments, child benefit high income tax charge and the withdrawal of the personal allowance once your income exceeds £100,000
  • You are not working inside of IR35

With regards to the last point about IR35 – there are some big changes to IR35 that were due to come in from April 2020, however the government  put these back one year and they now come in from April 2021 – for more info on this please read our article below:

IR35 Changes 2021

 

optimum directors salary 2020

 

How are salary and dividends taxed in 2021/22

For 2021/22 the personal allowance has increased from £12,500 to £12,570 – this means your first £12,570 of income is tax free.

Also the higher tax band has increased from £50,000 to £50,270

For income above this the tax rates are as below (these do not apply to dividends which we discuss after this):

  • £12,570 to £50,270         20%  
  • £50,270 to £150,000      40%  
  • £150,001 +                            45%

Scottish resident tax payers have slightly different tax bands for 2021/22, here:

  • £12,570 to £14,667         19%
  • £14,667 to £25,296         20%
  • £25,296 to £43,662         21%
  • £43,662 to £150,000      41%
  • £150,000 +                            46%

There are further thresholds and tax issues to be aware of but we’ll keep it simple for this article.

When it comes to dividend tax rates there are not separate tax rates and bands for Scottish tax payers – the dividends tax rates for 2021/22 for all UK tax payers are as follows:

The dividend allowance remains at £2,000 (same as 2020/21) – this means the first £2,000 of your dividends are tax free.

Over and above this £2,000, the dividend income is taxed as follows:

  • If you have any un-used personal allowance (£12,570), that element is tax free
  • Any dividends in the basic tax band (up to £50,270) attract a tax charge of 7.5%
  • Dividends above the basic tax band (over £50,270) are charged at 32.5%
  • Any dividends in the upper tax band (£150,000+) are taxed at 38.1%.

As an example, if your only income was dividend income, you could receive £14,570 of tax free dividend income in 21/22.

This is due to both your £12,570 personal allowance and also the £2,000 dividend allowance.

 

Most tax efficient dividend and salary structure for 21/22

For limited company contractors, freelancers and small business owners, taking a low salary with the balance of income being extracted as dividends is a common tax planning strategy.

The theory is as follows:

  • Withdraw a low tax efficient salary, no higher than the personal allowance so that it does not attract personal tax
  • Ensure the salary is high enough for national insurance purposes i.e. that it counts as a years ‘stamp’ for your national insurance history to help protect your future entitlement to state pension and other benefits
  • The salary is a tax allowable cost for your business therefore corporation tax is saved at 19% (corporation tax rate for 2021/22) on the gross salary
  • Any additional amounts you withdraw from your company would be treated as dividends which do not attract national insurance, therefore you are not paying any unnecessary national insurance
  • Please note that dividends are not a tax allowable expense for your company (unlike a salary), so your company does not save corporation tax on the dividends

Many people choose to limit their total income to the basic tax band so as not to go into the higher tax band (£50,270 for 21/22), to ensure that their income is not taxed at the higher levels of tax, but this will be a personal choice and a balance will need to be made between tax efficiency and how much of the available profits in your business you want to extract.

Next we discuss the optimum levels of salary and dividends for 21/22.

 

What is the optimum level of salary and dividends for 2021/22?

The introduction of the employment allowance in April 2014 enabled employers to not pay the first £2,000 of employer’s national insurance. This then increased to £3,000 in later years and increased again in April 2020  to £4,000 which is the level it remains at for the 21/22 tax year.

Typically the employment allowance means that it is slightly more tax efficient to take a gross salary all the way to the tax free personal allowance level (£12,570 for 21/22), however HMRC over the years have brought in more and more restrictions as to who is entitled to claim the employment allowance – one of which was where they said the employment allowance would not be available to companies where the only person on the payroll is a director, i.e. ‘single director employee’ limited companies.

It seems that HMRC’s intention is to block companies that have no ‘real’ employees from claiming the employment allowance (the government are trying to encourage small businesses to take on employees) – this is clear from the fact that the government have introduced even further restrictions on being able to claim the employment allowance from April 2020.

Our position is to keep things straightforward and lean on the cautious side, so for typical freelancers and contractors we would therefore advise not to claim the employment allowance and go with the simplest option – this is the option that we highlight in this article – this means you don’t need to worry about whether you are correctly claiming the employment allowance or not.

We have made some key assumptions when preparing these calculations:

  • You are a UK resident
  • You have no student loan balance
  • Your only income is your salary and dividends from your company
  • You are not working inside of IR35 – as mentioned earlier, please do read our guidance about the IR35 changes from April 2021.
  • You have a standard personal allowance
  • Your company has sufficient post tax profits to support these dividends

 

Optimum Directors Salary 2021/22

When it comes to tax efficient salary levels for 21/22 there are three national insurance thresholds you need to be aware of:

  • Lower Earnings Limit – as long as you pay a salary above this you are protecting your entitlement to future state pension and benefits, without paying any national insurance. For 21/22 this is £520 per month, £6,240 for the year
  • Primary Threshold – if you earn above this you personally have to start paying national insurance – for 21/22 this is £797 per month, £9,568 for the year
  • Secondary Threshold – if you earn above this your business has to start paying national insurance – for 21/22 this is £736 per month, £8,840 for the year

 

You will note from the above that the Secondary Threshold is lower than the Primary Threshold – this means that the optimum level for the purposes of this article is to go up to the Secondary Threshold but not any higher.

Therefore, we would suggest a monthly gross salary of £735 which stays just below this threshold and means no national insurance deductions and is a nice simple round amount.

With regards to dividends, assuming you wish to take dividends up to the higher tax band but no further, then this would leave you with £41,450 of dividend headroom (£50,270 higher tax band – £8,820 salary).

The personal tax on dividends of £41,450 would total £2,678 – this is calculated as below:

  • £3,750 of the dividends are in the tax free personal allowance (£12,570 less £8,820 salary)
  • £2,000 of the dividends are in the tax free dividend allowance
  • This then leaves the balance of dividends totalling £35,700 to be taxed at 7.5% = £2,678

 

Below we have presented these figures in both monthly and annual columns:

 

Optimum Director Salary 2021-22 Limited Company

 

 

Please note that in order to pay this level of salary, a payroll scheme must be in place with HMRC and the salary should be reported to HMRC through the payroll system on a monthly basis (known as RTI returns) – if you have an accountant they are likely to be handling this for you, but you should check this if you are not sure.

Technically, if you wish you could pay a slightly higher salary than this, up to the primary threshold, and your company would then pay the relevant employers national insurance due – you would personally not be any better off as you would end up with the same total net cash in your own pocket – but because of the corporation tax savings on the higher salary being a little higher than the employers national insurance paid, your company would be very slightly better off for the year – but the downside of this is that you have to remember to pay the employers national insurance to HMRC on time via the PAYE system.

We have decided to recommend the simpler strategy that results in the same cash in your pocket.

Finally, please bear in mind that although the tax planning strategy of paying yourself a small salary and then extracting further money from your company as dividends is currently considered relatively low risk, this does not mean that it is risk free from a HMRC challenge.

We hope you have found this article about optimum salary and dividend levels for the 2021/22 tax year useful.